You are joining a community of…
Student contributors who amplify the impact of teaching, research, and administration
Emergent professionals gaining valuable technical and soft skills that lay a foundation for future success
Getting Up & Running
The information below will help prepare you to settle into your role as a student hourly employee at the University of Washington. Click on the tabs below to review information.
NOTE: If you are an academic student employee or “ASE” (e.g., TA or RA), you’ll find onboarding guidance at New Academic Student Employee.
All new student workers should:
Connect with your supervisor – Your supervisor is here to help! They should talk you through your job responsibilities, work schedules, priorities and deadlines, break/lunch policies, and other workplace expectations. If you have job-related questions, don’t suffer in silence – ask away!
Review student employment resources – UW has a comprehensive student employment website to help you navigate your UW employment experience.
Communicate – Most work teams communicate in-person, via email, and through Teams. When on the clock, make sure to check your UW email and Teams (if applicable) regularly.
Your supervisor expects timely communication including as concerns your assigned work, requested changes to your schedule, arriving late/leaving early, and when you need to miss work. Clear, proactive communication is an important skill for an employee at any point in their career. Use your time as a student worker to develop and practice this skill.
To help support a healthy balance between school and work commitments, you should:
Keep your supervisor informed – Your supervisor understands that your academics are top priority. So they can support you, make sure you keep them informed about your class schedule, exam schedules, and academic commitments that might impact your work schedule.
Use a calendar or planner – Tracking your academic and work commitments in one place will help you get a broader sense of how to prioritize your time. If it looks like your commitments might become too difficult to manage, talk with your supervisor to see if there are opportunities to flex or adjust your work.
To help ensure you are paid accurately and on time, you should:
Record your hours in a timely manner – You will be paid on a bi-weekly basis. UW paydays typically fall on the 10th and the 25th of the month. As a non-exempt employee, you will need to enter the number of hours you worked on a given day within the two-week pay period.
For information on how and when to enter your hours, review UW’s Time Entry webpage.
Be aware and comply with work hour limits – Student hourly employees are limited to working 19.5 hours per workweek during a quarter in which the student is enrolled but may work more during school breaks.
For additional information on work hour limits, visit UW’s Student Hourly Employee Compensation and work Hour Limits webpage.
Thank you for joining the SoN community!
We look forward to the great things you will do!